ORGANIZATION OVERVIEW: At Catholic Charities of the Archdiocese of Washington, your knowledge and service in areas such as immigrants and refugees, mental health, social work, employment and adult education, legal and financial services, health care, food assistance, shelter and housing, developmental disabilities and prison outreach can make a profound difference in the lives of many. Through more than 50 programs across the district and five surrounding counties, Catholic Charities is opening doors to help and hope. At CCADW, we continue to build an inclusive culture that celebrates a diverse workforce. We offer so much more than just a job. We offer careers. We take pride in our “promote from within” culture. We offer professional development, a comprehensive benefits package, a hybrid work model with both remote and in-office work, and a passion for building and motivating world class, high performing teams. Explore your career opportunity with Catholic Charities. Join us in Inspiring Hope and Building Futures.
Catholic Charities of the Archdiocese of Washington values the safety of our employees, our clients, and our visitors. In support of these values, if you are selected for this job, you must be fully vaccinated against COVID-19, except when vaccination is not medically advised or violates your sincerely held religious beliefs. If you are invited to join our team, you must submit proof that you are up to date with your COVID vaccinations, including the booster dose or you must request an exemption from your representative. New employees must either provide proof of vaccination or be granted a medical or religious exemption before working with Catholic Charities of the Archdiocese of Washington.
JOB SUMMARY: The Employee Benefits Auditor establishes and executes audits of benefit bills, deductions, costs, and interfaces and resolves discrepancies. This position works very closely with and backs up the Benefits Coordinator and interfaces extensively with Payroll, HRIS, HR managers and Finance teams. As a member of the Shared Services Team within Human Resources, this position provides highly responsive, confidential support to all stakeholders and client populations, including employees, Human Resources team members, managers, executive staff, Archdiocese of Washington, auditors and other external resources responsible for oversight.
ESSENTIAL DUTIES and RESPONSIBILITIES:
General Benefits Administration:
- Analyze benefit programs for CCADW management and recommend improvements.
- Assist employees and supervisors with understanding and best utilizing existing and new benefits and benefit-related systems.
- Identify and implement benefits to increase the quality of life for employees by researching benefits issues and working with the Benefits Coordinator, senior HR team members, brokers and the Archdiocese of Washington.
- Mediate between benefits providers and employees when needed.
- Help ensure that the Agency fulfills all reporting requirements of relevant government rules and regulations, including the Employee Retirement Income Security Act (ERISA), where applicable, Pension Protection Act
(PPA) and Affordable Care Act (ACA).
- Provide input on methods to improve employment policies, processes, and practices and recommend changes to management.
- Research benefit issues, discrepancies and questions for employees, vendors, Agency and the Archdiocese.
- Prepare regular reports for vendors and internal departments, including FMLA, flexible spending and internal Finance/HR reports.
- Research and respond to pension and 403(B) eligibility and separation inquiries.
- Provide Helpdesk support to Agency employees for CHRIS (Common Human Resources Information System).
- Provide back up to the Benefits Coordinator.
Audit and Reconciliation:
- Identify and conduct regular (bi-weekly or monthly) financial and enrollment audits of employee benefit plans, including bills, employee and employer deductions, receivables and corrections for all plans, including group health, dental, vision, company-paid life, voluntary life, disability plans, Section 125 flexible spending plans, long-term care, FMLA, pension
and 403(B) plans on an ongoing basis.
- Track and reconcile billed and/or reported coverage and deduction corrections and ensure that corrections are made and recorded correctly and in a timely manner.
- Conduct in-depth quarterly, annual or ad-hoc historical reconciliations for benefits and payroll as needed.
- Review employee and employer deduction set-up and ensure compliance with tax and plan provisions.
- Prepare and maintain documentation of G/L adjustment items.
- Coordinate internal and external audit preparation for Benefits & Payroll.
- In close coordination with the Director of Shared Services, the Payroll Manager and the HRIS Analyst, prepare audit responses to internal and external auditors and government representatives.
- Develop and revise Cognos reports for Benefits, Payroll and Managers as needed.
- Review bi-weekly payroll for accurate deductions.
- Provide back up to the Payroll Manager for tax and payroll reconciliations and payroll review as needed.
EDUCATION and EXPERIENCE:
- Bachelor’s degree in Finance, Human Resources or related field.
- 2 years of experience conducting financial reconciliations or audits.
- 1-2 year experience in general Benefits administration/management.
- Experience with an enterprise HRIS such as Ultimate Software, PeopleSoft, Lawson or ADP (Ultimate’s UltiPro Core HR strongly preferred).
- Experience performing report building and editing with Cognos Business.
Reporting or other similar application or strong desire to learn.
- CEBS or CBP certification preferred.
SKILLS and COMPETENCIES:
- Customer service skills.
- Ability to develop and conduct financial audits and reconciliations within the Benefits and Payroll areas.
- Skill in the use of computers, preferably in a PC, Windows-based operating environment; knowledge of MS Excel, Word, PowerPoint, MS Access and other MS tools.